Privacy Policy

1. Introduction

The Exhibition Company BV, based in Ammerzoden, is responsible for the processing of personal data as described in this privacy policy. This privacy policy applies to the use of the website duikvaker.nl and to visiting the Duikvaker expo.

We respect the privacy of all visitors to our website and our expo, and ensure that the personal information you provide to us is treated confidentially. We comply with the General Data Protection Regulation (GDPR).

2. Contact details

Responsible for data processing:

3. What personal data do we process

We process personal data because you use our services and/or because you provide it to us yourself. Below is an overview of the personal data we process:

3.1 Via the contact form

• First and last name
• Email address
• Phone number
• Content of your message

3.2 Via newsletter subscription

• Email address
• First name (if provided)

3.3 Via ticket sales (own webshop)

• First and last name
• Email address
• Address details
• Payment details (processed by the payment provider and not stored by us)

3.4 Via exhibitor registration

• Company name and contact person
• Email address and phone number
• Company address details
• Chamber of Commerce number and VAT number
• Bank details (for invoicing purposes)

3.5 Automatically collected data

• IP address
• Browser type and version
• Pages visited and click behaviour
• Date and time of the visit
• Referring website

4. For what purposes do we process personal data

We process your personal data for the following purposes:

• Processing your enquiry or registration
• Processing your order and payment for tickets
• Sending our newsletter (only with your consent)
• Informing you about changes to our services and products
• Improving our website and services
• Analysing website visits via Google Analytics
• Displaying targeted ads via social media (Facebook/Instagram)
• Complying with legal obligations

5. Legal bases for processing

We process your personal data based on the following legal grounds:

• Consent: for sending newsletters and placing non-functional cookies.
• Performance of a contract: for processing ticket orders and exhibitor registrations.
• Legitimate interest: for improving our website and analysing visitor behaviour.
• Legal obligation: for retaining financial records.

6. Retention periods

We do not retain your personal data longer than strictly necessary to achieve the purposes for which your data is collected:

7. Photos and visual material at the expo

This visual material is used for:

• Publication on the website duikvaker.nl
• Promotion on Duikvaker social media channels (Facebook, Instagram)
• Printed materials and promotional material for future editions
• Reporting and archiving of the event

By visiting the expo, you consent to the making and use of photos and videos in which you may be visible. This is clearly communicated before and during the event, including through signs at the entrance and mention on the ticket.

If you object to the use of visual material in which you are recognisably visible, you can contact us at info@duikvaker.nl. We will then remove or modify the material in question as soon as possible.

The legal basis for this processing is our legitimate interest in promoting the event (Article 6(1)(f) GDPR), in combination with the implied consent given by visiting the expo after being informed about this.

8. Cookies and tracking

8.1 Google Analytics

We use Google Analytics to track how visitors use the website. We have concluded a data processing agreement with Google. We have not permitted Google to use the obtained analytics information for other Google services. IP addresses are anonymised.

8.2 Meta Pixel (Facebook/Instagram)

The Meta Pixel is placed on our website. This allows us to show targeted ads to website visitors via Facebook and Instagram. The Meta Pixel places cookies and collects data about your website visit. This data is processed by Meta Platforms Ireland Limited.

You can adjust your advertising preferences via the Facebook settings, or through the cookie settings on our website.

8.3 Functional cookies

Our website places functional cookies that are necessary for the correct functioning of the website, such as session cookies for the webshop and remembering your cookie preferences.

8.4 Cookie banner

On your first visit to our website, you will be asked to consent to the placement of non-functional cookies. You can revise your choice at any time via the cookie settings on our website. Without your consent, only strictly necessary cookies will be placed.

9. Sharing personal data with third parties

We only share your personal data with third parties if this is necessary for the performance of our services or to comply with a legal obligation. We conclude a data processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data.

The following parties may process data on our behalf:

• The hosting provider of our website
• The payment provider for processing ticket payments
• Google (for website analysis via Google Analytics)
• Meta Platforms (for advertising purposes via the Meta Pixel)

We do not sell your data to third parties and only provide it if necessary for the performance of our agreement with you or to comply with a legal obligation.

10. Security of personal data

We take appropriate technical and organisational measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. To this end, we have taken the following measures, among others:

• The website uses an SSL/TLS certificate (HTTPS)
• Access to personal data is limited to authorised employees
• Passwords and access credentials are stored securely
• Regular data backups

If you believe that your data is not adequately secured or there are indications of misuse, please contact us at info@duikvaker.nl.

11. Your rights

Under the GDPR, you have the following rights regarding your personal data:

• Right of access You have the right to know which personal data we process about you.
• Right to rectification You can request us to correct inaccurate data or supplement incomplete data.
• Right to erasure You can request us to delete your personal data.
• Right to restriction You can request us to restrict the processing of your data.
• Right to data portability You have the right to receive your data in a structured, commonly used and machine-readable format.
• Right to object You can object to the processing of your personal data.
• Right to withdraw consent If the processing is based on your consent, you can withdraw it at any time.

You can submit a request via info@duikvaker.nl. We will respond to your request as soon as possible, but no later than within four weeks. To ensure that the request was made by you, we ask you to send a copy of your identification document. We ask you to make your passport photo, the strip of numbers at the bottom of the passport, the passport number and the citizen service number (BSN) illegible. This is to protect your privacy.

12. Filing a complaint

We take the protection of your data seriously and take appropriate measures to prevent misuse. If you believe that your data is not adequately secured or there are indications of misuse, you can contact us.

In addition, you always have the right to file a complaint with the Dutch Data Protection Authority (www.autoriteitpersoonsgegevens.nl).

13. Changes to this privacy policy

We reserve the right to make changes to this privacy policy. We recommend that you consult this privacy policy regularly so that you are aware of any changes. Changes to this privacy policy will be published on the website.

This privacy policy was last updated on 1 April 2026.