Duikvaker 2025
Information for Exhibitors
1. Organization
The Exhibition Company bv
030 666 63 58
info@exhibitioncompany.nl
www.exhibitioncompany.nl
2. Contact person
Patrick van Brienen is the contact person for The Exhibition Company BV.
3. Exhibition location
Location:
Duikvaker is organized in:
Expo Houten
Meidoornkade 24,
3992 AE Houten.
4. Build-up
Build times:
- Thursday, January 30, 2025
08:00 - 18:00 hrs - Friday January 31, 2025
08:00 - 18:00 hrs
5. Exhibition period
Opening hours:
- Saturday February 1, 2025:
10:00 - 18:00 hrs - Sunday February 2, 2025:
10:00 - 17:00 hrs
6. Dismantling times
Dismantling:
- Sunday February 2, 2025:
5:30 PM - 10:00 PM
The trade fair floor must be completely empty by 10:00 PM.
7. Building height
The maximum building height for halls 1 to 4 is 5 meters.
8. Guidelines
stand construction and furnishing
There are specific guidelines for setting up stands, such as requirements for island stands, end stands, corner stands and intermediate stands.
Read more9. Participation package
Each exhibitor will receive a participation package, which includes 5 complimentary guest passes on the guest list and exhibitor badges. Additionally, we will feature your logo on our website and publish your news on both our website and in our newsletter.
10. Confirmation
The confirmation of your fair participation includes an overview of your orders. Please review it carefully. Your booth will be provided in accordance with the details in the confirmation.
11. Stand construction
If you do not have your own booth construction, we can provide one for you. You may choose between standard or budget booth construction options.
Read more12. Hall layout
The up-to-date floor plant can be viewed via: map25
13. Parking
Parking is free for both exhibitors and visitors. No parking permit is required during setup or throughout the event.
14. Access passes
For every 5m² of booth space, you will receive 1 access badge, with a minimum of 3 and a maximum of 15 badges.
Read more15. Guest list
Each exhibitor may add up to 5 guests to the guest list. Guests must be registered by January 29, 2025.
Read more16. Hotel
Exhibitors can stay at Hotel Van der Valk, conveniently located near Expo Houten. Please make your reservation early, as the hotel is typically fully booked during Duikvaker. Link: Hotel Houten
17. Orders
Additional furniture, greenery, power outlets, and more can be ordered through our webshop at shop.duikvaker.nl.
Read more18. Wi-Fi
Exhibitors and visitors can use free Wi-Fi during the fair.
19. Insurance
The event organizers are not liable for any damage or theft. Please ensure you have your own insurance.
20. Presentations
Would you like to give a presentation? Contact the organizers to schedule a time.
Read more21. Noise
Exhibitors are not permitted to organize activities that cause noise or other disruptions for fellow exhibitors.
22. Suspension points
Use of ceiling and roof trusses
Hanging materials from the ceiling or roof trusses in the hall is not permitted without prior approval. Rigging/hanging points can be requested through the Duikvaker organizers.
23. Wall and floor
It is prohibited to drill into or attach anything to the floors, walls, or booth panels. The exhibition floor can support a maximum load of 400 kg per m².
24. Handing out flyers
Handing out leaflets is only permitted in or directly in front of your own stand. This is not permitted elsewhere on the exhibition floor.
25. Newsitems
Do you have news about the products you’ll be showcasing at the event? Send it to the organizers, and it will be featured on the website and social media.
26. Invoice
The participation invoice will be sent in December.
27. Waste processing
IMPORTANT! Exhibitors must ensure environmentally friendly waste disposal and the use of reusable materials where possible.
Read more28. Deadlines
Date | Action |
---|---|
January 29, 2025 | Add guests to the guest list |
January 17, 2025 | Place orders for the stand |
January 9, 2025 | Final entry on the list of participants |